7.x Documentation

features description for

Configuring Database Connections

Database backup procedures

  • Restore Database - see Restoring Databases
  • Database backup - as opposed to the function Backup of Databases, this option allows you to create only a * .db file without diagrams and stencils.

Changing the password

Here you can change the password for DBConfig.

Choose a set with profiles

Use this feature to make pre-configured database profiles available to all other Clients with matching paths for diagrams and stencils on a common, centrally stored .XML profile file.

Enter the DB connection profiles on a client via DBConfig and place the * .xml file in a central folder on your LAN, which can be accessed by all p4b users. Then enter the path and file name of your XML profile file in the DBConfig of your clients, in order to make the pre-configured database connections available to them.

Select the default values

From the top menu bar choose Profiles > Choose the default values… It opens the following window:

Default SQL Server

Here, a default value can be set for the standard SQL Server in order for this selection to be displayed as already pre-populated in other DBConfig functions (eg. Restoring Databases).

By ticking the “Please do check the SQL-Servers compatibility with the system requirements” checks whether SQL-Server is compatible with process4biz database. It can be useful when working with COPY_ONLY backups. Uncheck this if you want to use your database on an older version of SQL-Server.

Default path for restore

Here you can determine the folder that is automatically used when you restore the demo or empty database. Diagrams and stencils of the restored database are stored here by default. You can switch manually, if necessary, when restoring this folder.

Default path for backups

Here you can specify a default directory, which is used for local backup of your databases, including diagrams and stencils via Backup/Versions. If you do not specify a specific folder, backups are stored by default in the folder “C:\Users\Public\Documents\ Data\Backups”.

Default path for temporary backup

Sets the path for any temporary backups (e.g. necessary to duplicate databases). After the installation, this default path is set here:


Start or finish Log

If there are problems with the DBConfig, you can start the program together with a protocol. Then a “Log.txt” file is automatically created under the installation folder “…\process4\DBConfig\”, which you can send to the Helpdesk for fault analysis.

Resetting the password for the admin user of this database

This function resets the password for the user “Admin”, which you use to login in the selected database in the client.

Two users can not start DbConfig at the same time.


Database profiles


Adds a new, empty database connection profile and can be used for example to connect databases created in the SQL Management Studio with


Removes an existing connection profile, and optionally also the database with SQL Server, as well as all diagrams and stencils of the profile. The option “Remove the database backups” can only be used if backups from this database have already been created with DBConfig.


Tests the selected connection profile and access to the SQL server. In addition, it checks what rights the user has with respect to the selected database on the server (e.g.: “db_datareader” and/or “db_datawriter”) and about size of the selected database.


Backup/Versions - Restore - Duplicate

These functions are described separately in the relevant articles:

  • Backup of Databases
  • Restoring Databases
  • Duplicating Databases

Connection Configuration

Profile Name

That name is defined, which is displayed by login in for the selection of the database.

Database server

Please enter the name of the SQL server that (should) make the database(s) available. In case of a local SQL installation on your computer, this name is either the computer name, the value “(local)”, or else the name you have chosen for your SQL instance.

If you do not specify any name, but click the Search button instead, all visible SQL Server on your local network can be found.

Database Name

Please enter the name of your database in the SQL Server. When you click on the Search button, all existing databases on your SQL Server are found automatically, provided that you have already specified the username and password.

Use the integrated security of Windows NT

The activation of this button creates the connection to the database under the current Windows username. In this case, you should not fill in the fields username and password. Please note that the Windows user must also be added to the SQL Server with the necessary permissions for the database.

Information regarding the configuration of the SQL Server for the registration as a Windows user is available here: Login as Windows User


Here you enter the username used to access a database on the SQL server. Note that this is not the same username that (should) enable(s) you to login to databases at the start of

Information to configure the SQL Server to login as SQL user, can be found here: Login as SQL-Server User


Here you enter - as in the description username - the password necessary to access the database in the SQL Server.

Diagrams path

Here you can determine where the directory diagrams should be saved (select as desired). A separate directory should be selected on a network server for each Pro database, so all users (in multiuser mode) have access to it.

Stencils path

Here you specify the directory wherefrom the stencils  are loaded. These templates should be in a central network location (especially if you are going to adapt them to your needs or have already done so). All should have access to the network directory , unless you use the BLOB functionality (Binary Large Objects), where the stencils and the diagrams are additionally stored directly in the database on the SQL Server. In the same directory, you should save your Visio templates too.